Friend's
Auto Electric, now Friend's Lawn & Hobby is an auto
and small engine parts and repair company with five
employees. They began using SBT Accounts Receivable
in 1992 for their charge customers. In 1996, they decided
to put all their bookkeeping functions on SBT and add
Point of Sale.
Friend's Auto Electric relied upon GB Consulting to
design, install and set up their computer system.
Prior to the initial installation in 1992 with
receivables, Friend's Auto Electric did not even use a
computer. The original system is still in use
today.
The
installation was begun in the middle of March and everything
was up and running by the end of March. Their inventory
is approximately 100,000 parts and the major suppliers'
pricing and parts lists were installed from the suppliers'
disks, saving considerable time in hand entry. The periodic
price changes are also supplied on disk.
Friend's
is running Point of Sale, Accounts Receivable, Accounts
Payable, Payroll and General Ledger.
The
Point of Sale is by TransAct and links electronically
to the SBT accounting modules. Friend's has two terminals
on the parts counter and the server in the office. They
use a cash receipts printer for the cash sales and a
dot matrix printer for the standard size invoices for
charge customers. The system allows the employees to
access parts information quickly and easily on the computer
and the employees are very happy with it.
Accounts
Receivable tracks customers and receivable invoices,
prints statements and controls inventory. At the push
of a few buttons, statements are printed ( this takes
about 10 minutes on the computer) and then are sent
out in window envelopes. Before SBT, Friend's did approximately
100 statements per month by hand! All customer information
is available on one screen from year to date sales to
last payment and current balance due.
Accounts
Payable tracks vendors, payables invoices, writes and
tracks checks for payables and maintains the bank reconciliation.
Having the checks printed by the computer saves a good
deal of time. The checks fit into window envelopes so
the step of addressing envelopes as well as writing
the checks is skipped. Accounts Payable makes taking
advantage of discounts very easy as it tracks the discount
availability dates and automatically deducts the discount
if applicable. All vendor information is readily available
from year to date purchases to current amount owed for
each vendor.
Payroll
tracks employee and payroll tax history, calculates
payroll, prints paychecks with a deductions stub and
prints W-2s and 941s. Payroll takes about 10 minutes
per week and this includes all reconciliations. At month,
quarter and year ends, everything balances.
General
Ledger receives data electronically from the various
modules. The sales are broken down into a total of 29
various lines such as Briggs and Stratton, Kohler, etc.
to allow management to track the different lines' performance.
Monthly financial statements are printed from General
Ledger.
The
computerized system has dramatically reduced the time
required to do Friend's bookkeeping. The average time
spent each week is only six hours. It also provides
timely financial information to management. The point
of sale module has reduced the time required for counter
people to process sales and check parts availability
and pricing.
|
